How to Follow Up After an Interview When You Haven’t Heard Back

Waiting to hear back after an interview is its own special kind of misery. There’s a version of following up that’s professional, direct, and serves you well regardless of how it’s received.

When to Follow Up

If they gave you a timeline, wait until that date has passed. Following up before the stated window makes you look impatient. If no timeline was given, one week after the interview is appropriate for a first follow-up.

The Follow-Up Email

Subject: Following up — [Your Name] / [Role]

“Hi [Name],

I wanted to follow up on the interview we had on [date] for the [role] position. I remain very interested in the opportunity and would love to hear about next steps when you have a chance to share an update.

Happy to provide any additional information if helpful.

[Your name]”

Short, professional, zero desperation.

The Second Follow-Up

“Hi [Name], I know you’re likely juggling a lot. I wanted to reach out once more about the [role] — if the role has been filled or the timeline has shifted, no problem at all. Just wanted to make sure my interest was on your radar. Thank you.”

That last message is gracious about the possibility of rejection and ends with dignity regardless of what comes back.

What Silence Usually Means

Hiring timelines slip constantly for reasons that have nothing to do with you. After two follow-ups with no response, assume it’s a no and move your energy forward — but occasionally people do come back weeks later when things change.